Information for ICE 2006 Participants

There are several logistical details that will need your attention. Please look through the checklist below to make sure you have taken the necessary steps to ensure your efficient arrival and participation in the ICE 2006 program.

Checklist Details

1. Access to Argonne

Argonne is a controlled-access facility. When you visit Argonne, you must obtain permission in advance, and you need a visitor's pass to enter Argonne. Special access requirements apply for non-U.S. citizens.

In order to obtain a visitor's pass, we ask that you complete the online application form at http://www.mcs.anl.gov/ice NO LATER than Monday, May 22nd. If airline or limousine reservations are necessary, please book this before starting the online application.

Upon arrival at Argonne you must present appropriate forms of ID:

The visitor's pass must be picked up at Building 224; Argonne's Information Center (AIC) located at the main (north) gate, or if you arrive after hours or on the weekend the guards at the gate will have your pass. The hours of operation at the AIC are 6:30am - 4:55pm Monday through Friday.  

2. Travel to Argonne

Please book your own economy round-trip ticket to Chicago as soon as you can (before June 9) to avoid higher fares; O'Hare or Midway are both convenient for Argonne. Fellows are expected to attend all five days of lectures, so please plan to arrive on Sunday, July 16th, and leave after the lectures adjourn on Friday, July 22nd in the afternoon. We will have dinner at the Guest House on the evening of Friday, July 21st at 7pm and a breakfast buffet from 7:30-8:30am on Saturday, July 22nd for those who plan to depart on Friday evening or Saturday.

To reach Argonne from O'Hare or Midway, please book your ride through either United Limousine (1-800-331-9037) or A1 Limousine (1-800-354-5849) because along with your gate pass, Susan needs to prearrange for the limousine driver's gate pass. Argonne does have special rates with both companies. Note that other taxi companies will not be able to get on site at anytime due to the restricted access policy. Please book a limousine as soon as possible and include this information on the online application form.

Alternatively, you can drive to Argonne. Driving directions can be found at http://www.anl.gov/Visiting/anlil.html  

3. Accommodation & Meals

Fellows and speakers will stay at the Argonne Guest House. Please complete your registration form as soon as possible (No later than May 22nd) so that Susan can book your room. Items related to your room stay can be found at http://www.aps.anl.gov/travel/anlghhome.html. Your invitation to ICE06 includes accommodations in double occupancy rooms. You can find a list of invited fellows here for your reference. Please indicate your preference for a roommate in Section III of the online application form or a roommate will be assigned.

Single occupancy rooms can be arranged for a payment of $25 per person per night. If you choose this option, please either fax me your credit card information or include this information in Section III of the online application.

A buffet breakfast will be available in the dining room at the Argonne Guest House each morning before you walk over to the meeting room. Only lunches will be held at the Advanced Photon Source (APS) Gallery (directly below the meeting room) and dinner will be served nightly at the Argonne Guest House where we will have a conference room reserved nightly to encourage additional after dinner conversation between fellows and lecturers. Please include your sandwich option for lunch on Wednesday, July 19th when we travel to Chicago and any special dietary needs on your registration form.

Reminder there will be an informal dinner on Sunday, July 16th at 7pm in the Guest House to greet everyone. There will also be a dinner on Friday, July 21st and a buffet breakfast on Saturday, July 22nd for those fellows who choose to stay over on Friday night.  

4. Poster Session

Fellows are encouraged to present their work during a poster session, which will be held on Tuesday afternoon, and a prize for the best poster will be awarded on Thursday. Please indicate on the registration form whether you plan to submit a poster.

We will provide boards and fastenings for your poster. The posters will be displayed throughout the week, and we have arranged for a special poster session on Wednesday afternoon. Your poster should be a 3x4 foot display of your work (or alternatively provide a series of letter sized sheets). Please use suitably large type-fonts, attractive graphics and coloring. We are looking forward to learning more about your work and interests!

Poster session winners from ICE2005 can be seen at http://ice.uchicago.edu/2005/posterwinners.htm.

5. Lectures

The lectures will be held in meeting room E1100/1200 at the APS. There will be wireless internet access, at the meeting room and the Guest House.

A list of lectures at ICE06 can be found online at http://ice.uchicago.edu/program.htm

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